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    ASI CLUB SERVICES

    Welcome to Club Services. Cal Poly students can choose from more than 300 student clubs and organizations. If there isn't one that matches what you're looking for, we can help you start a new club.


Get Involved

Getting involved in a student club or organization can enhance your overall experience at Cal Poly. Students in clubs and organizations create a campus support network, develop leadership and interpersonal skills and foster life-long commitment to service.

Resources

Starting A New Club

The university, through the Office of the Dean of Students, officially recognizes Cal Poly clubs. ASI is a partner with the university, charged with administering day-to-day club operations. Starting a new club is a process that requires the participation of the new club, ASI Club Services, and the Office of the Dean of Students, as outlined below.

  • Club Availability

    Club Availability

    Ensure that no other club currently exists with a similar purpose.

  • Recruit Members

    Recruit members

    Find a minimum of eight currently enrolled Cal Poly students that are interested in being a part of the club.

  • Find an Advisor

    Find an Advisor

    Find a Cal Poly State University employee who would be willing to serve as the club's advisor.

  • Complete Petition

    Complete Petition

    Complete the Petition for University Recognition

  • Complete Bylaws

    Complete Bylaws

    Complete bylaws using the Cal Poly Club Bylaw Template

  • Submit all Documents

    Submit all Documents

    Submit the Petition for University Recognition form, bylaws, and an electronic copy of the bylaws (e.g., on CD) (not mandatory) to ASI Club Services for processing. Completion of these items begins the club recognition process; however, club activities and events cannot commence until the club has been officially recognized by the university through the Office of the Dean of Students.

    For additional step-by-step instructions on what is involved in starting a new Cal Poly club, please review the Cal Poly Club Handbook

Starting a New Independent Student Organization (ISO)

The university, through the Office of the Dean of Students, officially recognizes ISOs. ASI is a partner with the university, charged with administering the rostering and E-Plan process for ISOs. Starting a new ISO is a process that requires the participation of the new ISO, ASI Club Services, and the Office of the Dean of Students.

To be considered for recognition as an ISO, your organization must meet the following criteria:

  1. Maintain official affiliation with a national organization, or Incorporation as a non-profit
  2. Follow a national organization's constitution
  3. Follow a national organization's bylaws (customizing bylaws to the local organization is acceptable per authorization from the national organization)
  4. Members must pay quarterly or annual dues that partially go to their national organization.
  5. The national organization provides insurance for its affiliated chapters.

If you believe your organization meets the above ISO criteria, the next step in the process of starting a new ISO is to schedule a meeting with the Office of the Dean of Students. At this meeting, it will be determined if in fact the ISO criteria have been met by your organization.

If your student organization is interested in becoming a recognized Cal Poly ISO, please review the ISO criteria below:

  1. 1 Enter into a Recognition Agreement with the university
  2. 2 Provide a certificate of insurance from your organizations national governing body
  3. 3 Complete online training
  4. 4 Submit a Roster to ASI Club Services

ISOs are required to submit a Roster, contract, proof of insurance, and proof of an off-campus bank account every year.

For additional step-by-step instructions on what is involved in starting a new ISO, please review the ISO Handbook.

Online Training

The University, through The Dean of Students Office, officially recognizes Cal Poly clubs based on university standards and requirements, which include a current Charter. In order to remain active (e.g. access club funds, receive ASI Club Funding, submit E-Plans), all presidents, treasurers and advisors must complete the online training annually, and every club must renew its charter each year.

If you have difficulty completing the training process, please contact ASI Club Services for available training options.

2015-16 Club Online Trainings

Club Charters for 2016-15 will expire on October 9, 2015 at which time clubs will no longer be able to operate until the chartering process for 2015-16 has been completed. Club presidents, treasurers and advisors can complete the online training process now and remain active until October 14, 2016.

2015-16 Independent Student Organization Online Training:

ISO Charters for 2014-15 will expire on October 9, 2015 at which time ISO's will no longer be able to operate until the chartering process for 2015-16 has been completed. ISO presidents can complete the online training process now and remain active until October 14, 2016.

Funding

In support of the "ultimate college experience," ASI Club Funding is available for currently chartered Cal Poly clubs in an effort to enhance the cultural, educational, social and recreational opportunities for all Cal Poly students.

ASI Club Sponsorship ($500)

ASI Club Event Co-Sponsorship ($1,650)

Resources

As a club officer, it is important to have the necessary tools to be successful in your position. Here you will find a few important resources to assist you in the process.

Student Organization Handbooks

The Cal Poly Club Handbook and ISO Handbook provide key information to help your student organization succeed. These handbooks are designed to assist your student organization with understanding University policies, identifying resources available through ASI Club Services and obtaining information that will help make your activities function efficiently.

Please note that all student organization activities must comply with Campus Administrative Policies.

A reference copy of the Cal Poly Club Handbook is available at the ASI Club Services Self Service Station (located outside of the Epicenter).

FAQS

If the PRF is submitted with all required information, signatures and supporting documentation, payment will be available within seven business days.
To deposit money into a club's account, an officer of the club that is listed on the current Charter must go directly to the CHASE bank branch located on the first floor of the University Union. The Cal Poly CHASE branch is the only CHASE Bank that accepts club deposits.
An E-Plan is a process that assists clubs and ISOs with the event planning process. It also serves as a tool for campus entities to coordinate multiple campus events and assess risk for each. Clubs must submit E-Plans for both on and off campus events. ISOs only submit E-Plans for on campus events. E-Plans must be completed, approved, and submitted online.

FORMS

Looking for Club/ISO Forms? Club Forms & Policies


Recognition

Each year, ASI Club Services and The Office of Dean of Students celebrate the accomplishments and achievements of Cal Poly's 300+ student organizations and their officers. Taking place in late spring, this event has become an annual tradition acknowledging the extraordinary contributions that student organizations make to campus life.

Nominations

Nominations for Club, Sport Club, ISO, and Advisor of the Year for 2014-15 have concluded.

Beginning in 2014-15, we added new awards for Outstanding Club Event of the Year and New Student Organization of the Year.

Any Cal Poly student, faculty, or staff member may submit their nomination online (typically open in Spring Quarter).

Awards

Congratulations to all the 2014-15 Annual Club Recognition and Awards winners. Each nomination demonstrated the excellence of Cal Poly student organizations, and the commitment of Club Advisors. We would like to congratulate the following recipients:

  • Advisor of the Year:Helene Finger - Society of Women Engineers (SWE)
  • Club of the Year: American Marketing Association (AMA)
  • New Student Organization of the Year: CURE SLO
  • Club Sport of the Year: Triathlon Team
  • ISO of the Year: Phi Sigma Kappa
  • Club Event of the Year: Build an Engineer Day - Society of Women Engineers (SWE)

E-Plans

Already know which E-Plan is for you?

For every club event, on or off campus, an E-Plan is required. An E-Plan serves as a tool for campus entities to coordinate and accommodate multiple campus events and assess each event for risk. All club events and meeting requests will be submitted via an E-Plan. E-Plans must be completed, approved, and submitted online.

Types of E-Plans