Approved by the ASI Board of Directors on Jan. 21, 2026

Philosophy

In support of the “ultimate college experience,” ASI Club Sports Funding is available for currently chartered Cal Poly Recognized Student Organizations (RSOs) that are active within the Club Sports Council. This funding is intended to assist with the operational and programmatic expenses necessary to facilitate organized athletic participation, promote student leadership, and foster a strong sense of community among participants.

Publicity

Availability of, and procedures for, ASI Club Sports Funding will be publicized through

Cal Poly Now and by ASI Club Services through training and education distributed to club sports officers, the Club Sports Council, and the advisor.

Eligibility

Recipients of ASI Club Sports Funding must be currently chartered RSOs that are recognized by the Club Sports Council. Club sports and the Club Sports Council are ineligible to receive all other sources of ASI Club Funding. Probationary club sports are ineligible to receive ASI Club Sports Funding but are eligible to receive all other sources of ASI Club Funding.

Terms of Funding

1. Individual club sports will receive funding as determined by the Club Sports Council.
2. ASI Club Sports Funding is non-transferable between club sports. All ASI Club Sports Funding allocations must be made by the Club Sports Council.
3. Each club sport may receive an initial allocation of up to 50 percent of its annual budget or $6,000, whichever amount is lower, per fiscal year.
4. ASI reserves the right to disqualify any club sport from applying for ASI Club Sports Funding indefinitely for attempts to defraud or deceive.
5. The ASI Board of Directors will approve the amount allocated for ASI Club Sports Funding for the next fiscal year’s budget during spring term.
6. Once approved, the Chair of the ASI Board of Directors will notify the Club Sports Council of the approved amount of ASI Club Sports Funding.
7. All funds not initially allocated will remain in the Club Sports Council account and may be allocated at the discretion of the Club Sports Council.
8. All funding decisions will be made without regard to the viewpoint being expressed by an RSO. For more information regarding ASI’s Viewpoint Neutrality Policy, please visit the ASI website.

Expenditure Guidelines

1. ASI Club Sports Funding must be used for purposes consistent with the California State University Board of Trustees and Campus Administrative Policies.
2. The following expenditures of ASI Club Sports Funding are not permitted:
   • Expenditures to directly support or oppose any candidate for public office, whether partisan or not, or to support or oppose any issue before the voters as required by California Education Code Title V, Section 42403
   • Charitable donations
   • Alcohol
   • Door prizes, awards, gifts (including gift cards/certificates)
   • Payroll expenses associated with coaching or consultation fees
   • Payroll expenses exceeding 25 percent of the total amount of funding allocated to Club Sports.
3. The Club Sports Council may not utilize more than 5 percent of their ASI Club Sports Funding to support the Club Sports Council End of Year Banquet.

Requesting Procedures

The Club Sports Council must submit an ASI Club Sports Funding Allocation Request, that specifies the total amount of funding being requested, the intended disbursement of those funds to each club sport, and the Club Sports Council’s projected administrative expenses. The allocation request must be submitted to the Vice Chair of the ASI Board of Directors no later than 21 days into spring term.

Viewpoint Neutrality

This funding is provided in alignment with ASI’s commitment to viewpoint neutrality, and as such, ASI does not endorse any specific student organization event. If an RSO wishes to include ASI’s name or branding on promotional materials for their event, prior approval from ASI Public Relations, Communications, & Marketing is required. Branding reviews and requests can be submitted via email to asimarketing@calpoly.edu.

Reconciliation Procedures

A completed RSO Purchase Request (PR) with appropriate back-up documentation must be submitted to Cal Poly Now to access funds.

RSO PRs must be submitted no later than 14 days prior to the end of finals week of spring term. Late PRs will not be accepted for reimbursement. Extensions will only be granted to RSOs in cases where there are pending campus entity billings or sport competitions that take place after the deadline. Any allocated funds that are not reconciled will be returned to the ASI Club Funding Reserve.

Reporting

1. In fall term, the Club Sports Council is required to attend an ASI Board of Directors meeting to present the breakdown of funding allocations by club sport, and provide an overview of the Club Sports Council’s administrative expenses.
2. The meeting must be scheduled with the ASI Chair of the Board 14 days prior to the scheduled ASI Board of Directors meeting.
3. The Club Sports Council must submit the ASI Club Sports Funding Annual Report to the ASI Chair of the Board by the last ASI Board of Directors meeting of the academic year.

Accountability

1. At the beginning of the fiscal year, 100 percent allocated ASI Club Sports Funding will be made available to the Club Sports Council in good faith that the Club Sports Council will follow all the above procedures.
2. If the Business and Finance Committee finds that the Club Sports Council is in violation of any of these procedures, 10 percent of the ASI Club Sports Funding during the following fiscal year shall be withheld until the Club Sports Council is found to be in compliance with the above procedures once more.

Apply Now