Approved by the ASI Board of Directors on Jan. 7, 2026

ASI Student Government members are elected or appointed to serve as representatives and advocates for the Cal Poly student body. The corporate responsibilities of Student Government members are defined within the ASI Bylaws. This responsibility guide provides an overview of the key duties and expectations for the Chair of the University Union Advisory Board. Specific responsibilities and levels of involvement may vary throughout the term of office. 

 

Chair of the University Union Advisory Board (UUAB) 

The Chair of the UUAB is responsible for the efficient operation of the UUAB and its subcommittees. Specific to the provisions of applicable law and the UUAB Operation Code, the UUAB, under the administration of the Chair of the UUAB, shall serve as the official advisory board to the ASI Executive Director and the university president regarding the Student Body Center Fee as it relates to ASI-managed facilities and programs. Refer to the University Union Advisory Board Operation Code for specific information regarding the operation of the UUAB. 

The Chair of the UUAB is responsible for providing input regarding corporate operations and student advocacy for the entire term of office and shall be available to fulfill the responsibilities of their office beginning August 1st to include meeting attendance, in-office work, retreats, and other affiliated responsibilities.   

The Chair of the UUAB holds an active and highly visible role within the organization and across the university. This position requires a weekly time commitment of 30+ hours, including nights, weekends, and occasional required travel. The role involves regular collaboration with university partners, students, ASI staff, and community leaders to represent and advance the collective interests of the student body. 

 

Officer Responsibilities  

• Serve as an Officer of the Corporation. 
• Serve as Secretary and Treasurer of the Corporation in accordance with the California Corporation Code. 
• Serve as a non-voting representative to the ASI Board of Directors. 
• Provide input to the ASI Executive Director regarding corporate operations and student advocacy as appropriate. 
• Complete performance evaluation of the ASI Executive Director in collaboration with the ASI President, Chair of the ASI Board of Directors, and Vice President for Student Affairs and Strategic Enrollment Management. 
• Participate in organizational strategic planning and assessment processes, contributing to the development, execution, and evaluation of ASI’s strategic initiatives and goals. 
• Coordinate preparation of the ASI Student Government annual budget, monitoring expenditures throughout the fiscal year and serving as a signature authority. 
• Coordinate with the other ASI Officers and ASI staff to ensure the efficacy of all training programs and any professional development activities that occur internally in ASI Student Government including diversity, equity, inclusion, and justice training for general student government members. 
• Author an appropriate and relevant transition report in collaboration with the Vice Chair of the UUAB to be directed at the Chair of the UUAB’s successor and provide this report by reasonable means to the ASI Executive Director prior to the end of the Chair of the UUAB’s ordinary term, unless serving in the role for the succeeding term. 

 

Committee Responsibilities 

• Serve on the Cal Poly Sports Complex Use Committee. 
• Serve on the Cal Poly Athletics Advisory Board. 
• Serve as a voting member of the ASI Business and Finance Committee. 
• Serve on ASI internal committees, Cal Poly committees, or other community committees as requested. 

 

University Union Advisory Board Responsibilities 

• Serve as the official representative and spokesperson for the UUAB. 
• Appoint a Vice Chair, subject to ratification by the Board of Directors. 
• Provide general oversight of the Vice Chair of the UUAB. 
• Ensure compliance with the meeting notice requirements of the Gloria Romero Open Meetings Act.  
• Convene and chair all UUAB meetings and approve agenda items. 
• Provide oversight of the UUAB in day-to-day activities.  
• Author and distribute follow-up communications regarding UUAB actions to relevant stakeholders, as required. 
• Ensure continuous development of the UUAB members. 
• Step down as Chair of the UUAB for any discussion item if speaking pro or con. 
• Cast tie-breaking votes for the UUAB when required. 
• Identify and develop ad hoc committees for the UUAB as needed. 

 

Summary of Typical Involvement 

• Meet regularly with the ASI Executive Director, ASI Officers, ASI Leadership Team, UUAB members, Vice Chair of the UUAB, and UUAB Advisor to ensure alignment of goals and initiatives. 
• Meet regularly with university administrators, including the President, Vice President for Student Affairs and Strategic Enrollment Management, and Senior Vice President for Administration and Finance, to support collaboration and uphold the principles of shared governance, as well as with other university leaders as needed. 
• Regularly engage with students to gather feedback, promote transparency, and strengthen engagement across the university. 

 

Mandated Reporter 

The Chair of the UUAB is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI Policy as a condition of their volunteer assignment. 

 

Conflict of Interest 

It is a conflict of interest for ASI to employ members of ASI Student Government and require those individuals to have the responsibility of governing and making decisions regarding the organization by which they are employed. Because of this conflict, it is necessary to separate the roles by not allowing a student to simultaneously hold a position in ASI Student Government and be employed by ASI.  

 

Term of Office 

The ordinary term of office for ASI Student Government members shall be one year, commencing on the day after the close of spring term and ending on the last day of the following spring term. The Chair of the UUAB is responsible for providing input regarding corporate operations and student advocacy for the entire term of office and shall be available to fulfill the responsibilities of their office beginning August 1st to include meeting attendance, in-office work, retreats and other affiliated responsibilities.  

 

Professional Development/Mentoring

Professional development/mentoring to the Chair of the UUAB will be provided by ASI Executive Director or designee. As a mentor, the ASI Executive Director or designee will provide constructive feedback and guidance on a regular basis to assist the Chair of the UUAB in their personal and professional development. 

 

Qualifications for Office 

During their term of office, the Chair of the UUAB must maintain compliance with all CSU and ASI requirements as outlined in the ASI Bylaws. 

 

Scholarship and Support Resources 

The Chair of the UUAB receives a scholarship each academic term during their term of office equal to 75% of the cost of education, as well as priority registration and ASI vehicle privileges, if eligible. Refer to the ASI Student Leader Scholarships Policy for additional information regarding eligibility terms, scholarship details, and the availability of summer scholarships.