Planning a Club Event

An Event Plan (E-Plan) is required for all on- and off-campus Cal Poly club events, meetings, and signage.

In-person events and gatherings — whether on or off campus, are not currently permitted per university guidelines. E-Plans are not currently available for club virtual events. To learn more about submitting information regarding club virtual events, please visit Cal Poly Clubs & Organizations.

Winter 2021 E-Plan Update

ASI is committed to prioritizing the safety and security of our students, community members, and facilities. We are following all campus guidelines led by the university as it continues to monitor the situation surrounding COVID-19. Reservations for the 2020–21 academic year are postponed until further notice. Please visit Cal Poly Campus Events for additional information.

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Planning your event

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Planning a club event often requires collaboration and partnership with a variety of on and off campus entities. Understanding the policies and procedures for hosting an event is an important step to ensure every event is a success.

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Event Timelines

An event may require 3 business days, 7 days, or 14 days based on location and event needs. The E-Plan must be submitted and approved online by the club president and advisor within the designated timelines.

3 Business Days

  • General meetings
  • Information booths/tables
  • Signage

7 Calendar Days

  • General meetings with food

14 Calendar Days

  • Large events
  • Requests for specialized venues
  • Events requiring staffing or other support

Contact Information

General Contact

ASI Facility Reservations

Jessica Twaddle

Assistant Coordinator - Facility Scheduling