Planning a Club Event
An Event Plan (E-Plan) is required for all on-campus Cal Poly club events, meetings, and signage held in person.
2024-25 Academic Year
Reservation Update
- Starting May 1 at 8 a.m., RSOs may submit reservations for the 2025–26 academic year (June 23, 2025–June 14, 2026). Reservations can be made for all meetings and events in spaces including classrooms, Cal Poly Recreation Center, Julian A. McPhee University Union, The Forum (Building 19, Room 126), Cal Poly Sports Complex, Performing Arts Center of San Luis Obispo, campus lawns, and off-campus venues.
- E-Plans will be processed once approved by the club president and advisor on a first-come-first-served basis.
Planning Resources
Event Timelines
An event may require 7 days, 14 days, or 21 days based on location and event needs. The E-Plan must be submitted and approved online by the club president and advisor within the designated timelines.
7 Calendar Days
- General meetings with food or without food
- Information booths/tables
- Signage
14 Calendar Days
- Large events
- Events requiring staffing or other support
21 Calendar Days
- Requests for specialized venues, including:
- University Union 220 (Building 65, Room 220)
- University Union Marketplace Plaza
- Chumash Auditorium (Building 65, Room 205)
- Multi-Activity Center (MAC) (Building 43, Room 170)
- Cal Poly Sports Complex Fields
- The Forum (Building 19)
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Reservable Spaces on Campus
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Club Event Policies and Resources
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Club Facility Reservation FAQs
Learn MoreCheck Space Availability
Members of the campus community may use 25Live to view location information and check availability during the planning process.
