Board Approval Date: May 27, 2026

ASI Student Government members are elected or appointed to serve as representatives and advocates for the Cal Poly student body. The corporate responsibilities of Student Government members are defined within the ASI Bylaws. This responsibility guide provides an overview of the key duties and expectations for the Vice Chair of the ASI Maritime Academy Council (AMAC). Specific responsibilities and levels of involvement may vary throughout the term of office.

Vice Chair of the ASI Maritime Academy Council

The Vice Chair of the AMAC is a voting member of the ASI Board of Directors and the AMAC, elected by the student body enrolled in the Cal Poly Maritime Academy.

Under the direction of the Chair of the AMAC, the Vice Chair of the AMAC carries out their respective duties to represent, serve, and address the needs of students at Cal Poly Solano. They provide recommendations on relevant student issues related to the Cal Poly Solano campus and coordinate special events and projects that advance the organization’s mission.

The Vice Chair of the AMAC holds an active and engaged role within the organization and across the university. This position requires a weekly time commitment of approximately 10–20 hours, which may include occasional evenings, weekends, and optional travel. While summer involvement is not required, in-person participation is encouraged. The Vice Chair of the AMAC will be provided with asynchronous training and engagement opportunities and invited to participate in ASI Leadership Team meetings and training during the summer term.

Board of Directors Responsibilities

• Serve as a voting member of the ASI Board of Directors.

ASI Maritime Academy Council Responsibilities

• Serve as a voting member of the AMAC.
• Ensure compliance with the meeting notice requirements of the Gloria Romero Open Meetings Act.
• Serve as Parliamentarian for the AMAC.
• Maintain communication between the Chair of the AMAC and members of the AMAC.
• Perform the duties of the Chair of the AMAC in their absence, at the direction of the Chair of the AMAC.
• Serve as interim Chair of the AMAC if the Chair of the AMAC should resign or otherwise become unable to perform the functions of the office as determined by the AMAC in the AMAC Operating Rules, until such time as the Chair of the AMAC is able to resume the functions of the office.

Committee Responsibilities

• Serve on ASI internal Standing and ad hoc committees as recommended by the Chair of the AMAC and appointed by the Chair of the ASI Board of Directors.
• Serve on universitywide and/or Academic Senate committees as appointed by the ASI President.

Summary of Typical Involvement

• Meet regularly with the ASI Leadership Team, Chair of the AMAC, AMAC members, and the AMAC Advisor to ensure alignment of goals and initiatives.
• Regularly engage with students to gather feedback, promote transparency, and strengthen engagement across the university.
• Participate in organizational strategic planning and assessment processes, contributing to the development, execution, and evaluation of ASI’s strategic initiatives and goals.
• Collaborate with the ASI Leadership Team and ASI staff to ensure the efficacy of all training programs and professional development activities within ASI Student Government.

Mandated Reporter

The Vice Chair of the AMAC is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI Policy as a condition of their volunteer assignment.

Conflict of Interest

It is a conflict of interest for ASI to employ members of ASI Student Government and require those individuals to have the responsibility of governing and making decisions regarding the organization by which they are employed. Because of this conflict, it is necessary to separate the roles by not allowing a student to simultaneously hold a position in ASI Student Government and be employed by ASI.

Term of Office

The ordinary term of office for ASI Student Government members shall be one year, commencing on the day after the close of spring term and ending on the last day of the following spring term.

Professional Development/Mentoring

Professional development/mentoring to the Vice Chair of the AMAC will be provided by the ASI Executive Director or designee. As a mentor, the ASI Executive Director will provide constructive feedback and guidance on a regular basis to assist the Vice Chair of the AMAC in their personal and professional development.

Qualifications for Office

During their term of office, the Vice Chair of the AMAC must maintain compliance with all CSU and ASI requirements as outlined in the ASI Bylaws.

Scholarship

The Vice Chair of the AMAC receives a scholarship each academic term during their term of office equal to 50% of the cost of tuition, as well as priority registration and ASI vehicle privileges, if eligible. Refer to the ASI Student Leader Scholarships Policy for additional information regarding eligibility terms, scholarship details, and the availability of summer scholarships.