Board approved on Jan. 21, 2026

ASI Student Government members are elected or appointed to serve as representatives and advocates for the Cal Poly student body. The corporate responsibilities of Student Government members are defined within the ASI Bylaws. This responsibility guide provides an overview of the key duties and expectations for the Vice Chair of the ASI Board of Directors. Specific responsibilities and levels of involvement may vary throughout the term of office. 

 

Vice Chair of the Board of Directors 

The Vice Chair of the Board is a voting member of the Board of Directors, appointed by the Chair of the Board to support the efficient operation of the Board of Directors and its subcommittees. Specific to the provisions of applicable law and the ASI Bylaws, the Board of Directors under the administration of the Chair of the Board shall conduct annual corporate reviews, establish corporate and student policy, and respond to issues requiring action by the Members of the Corporation.   

The Vice Chair of the Board holds an active and engaged role within the organization and across the university. This position requires a weekly time commitment of approximately 15–25 hours, which may include occasional evenings, weekends, and optional travel. While summer involvement is not required, in-person participation is encouraged. The Vice Chair of the Board will be provided with asynchronous training and engagement opportunities and invited to participate in ASI Leadership Team meetings and trainings during the summer term. 

 

Board of Directors Responsibilities 

• Serve as a voting member of the ASI Board of Directors. 
• Serve as Parliamentarian for the ASI Board of Directors. 
• Ensure compliance with the meeting notice requirements of the Gloria Romero Open Meetings Act. 
• Oversee ASI Board of Directors meeting preparations, in collaboration with the Administrative Assistant II – Student Government. 
• Provide oversight of all corporate books and records in collaboration with the Administrative Assistant II – Student Government. 
• Assist the Chair of the ASI Board of Directors in staying apprised of all ASI Standing and Ad Hoc Committee actions. 
• Serve as interim Chair of the Board if the Chair resigns or becomes unable to perform the duties of the office, until the Chair resumes duties or a new Chair is elected. 
• Other responsibilities as directed by the Chair of the Board. 

  

Committee Responsibilities  

• Serve as Chair of the ASI Business and Finance Committee. 
• Serve on ASI internal committees, Cal Poly committees, or other community committees as requested. 

  

Summary of Typical Involvement 

• Meet regularly with the ASI Leadership Team, Chair of the Board, Board of Directors members, and the Board of Directors Advisor to ensure alignment of goals and initiatives. 
• Regularly engage with students to gather feedback, promote transparency, and strengthen engagement across the university. 
• Participate in organizational strategic planning and assessment processes, contributing to the development, execution, and evaluation of ASI’s strategic initiatives and goals. 
• Collaborate with the ASI Leadership Team and ASI staff to ensure the efficacy of all training programs and professional development activities within ASI Student Government. 

  

Mandated Reporter 

The Vice Chair of the Board is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI Policy as a condition of their volunteer assignment. 

 

Conflict of Interest 

It is a conflict of interest for ASI to employ members of ASI Student Government and require those individuals to have the responsibility of governing and making decisions regarding the organization by which they are employed.  Because of this conflict, it is necessary to separate the roles by not allowing a student to simultaneously hold a position in ASI Student Government and be employed by ASI. 

 

Term of Office 

The ordinary term of office for ASI Student Government members shall be one year, commencing on the day after the close of spring term and ending on the last day of the following spring term.  

 

Professional Development/Mentoring 

Professional development/mentoring to the Vice Chair of the Board will be provided by the ASI Executive Director or designee. As a mentor, the ASI Executive Director or designee will provide constructive feedback and guidance on a regular basis to assist the Vice Chair of the Board in their personal and professional development. 

 

Qualifications for Office 

During their term of office, the Vice Chair of the ASI Board must maintain compliance with all CSU and ASI requirements as outlined in in the ASI Bylaws. 

 

Scholarship and Support Resources 

The Vice Chair of the Board receives a scholarship each academic term during their term of office equal to 25% of the cost of education, as well as priority registration and ASI vehicle privileges, if eligible. Refer to the ASI Student Leader Scholarships Policy for additional information regarding eligibility terms, scholarship details, and the availability of summer scholarships.