The University Union Advisory Boards’ Implementation of Real-Time Usage Insights at the Cal Poly Recreation Center & University Union


San Luis Obispo, Calif. 10/03/2023 — As of fall quarter 2023, the University Union Advisory Board (UUAB) will provide Cal Poly community members with a real-time space activity usage system at the Cal Poly Recreation Center and Julian A. McPhee University Union.

The implementation of this privacy-friendly occupancy technology will utilize sensors in the three main exercise areas of the Recreation Center and the two lounge areas and open space of the University Union to determine activity capacity in realtime. The sensors detect WiFi and Bluetooth signals from electronic devices to estimate the number of occupants in the building. The system does not collect personally identifiable information.

The UUAB aims for this new facility feature to promote transparency during peak hours. The intention of this initiative is to alleviate intimidation some students may feel, but also attract them to visit during periods of lower occupancy. Aaron Fernandes, Chair of the University Union Advisory Board, highlights “Thanks to student feedback and engagement, we are pleased to bring this idea to fruition and hope it enhances the student experience and accessibility of the Recreation Center and University Union. We encourage the Cal Poly community to continue providing feedback and ideas of ways to better our facilities, as the University Union Advisory Board works to connect Cal Poly to life outside the classroom.”

While ASI took the lead in driving this initiative and introducing the concept to the Cal Poly community, various campus groups are also actively working to incorporate the technology into additional university locations. By integrating this technology, ASI and other campus partners aim to enhance the overall experience for students, enabling them to access real-time occupancy information and make informed decisions about locations for their activities. This collaborative effort showcases ASI’s commitment to providing innovative solutions that contribute to a more efficient and enjoyable campus environment.

“We hope students will be pleased with this new offering at the Recreation Center and the University Union, especially as ASI expands to 24/7 operating hours at the second floor of the University Union to support students with safe and convenient study space during the Kennedy Library Transformation project” Fernandes said.

The new Space Activity feature is available now through the ASI Access app. Review how to Setup Your Access for more information on using the ASI Access app.

For more information, contact the Chair of the University Union Advisory Board at or visit