Starting A New Club
The university, through the Office of the Dean of Students, officially recognizes Cal Poly clubs. ASI is a partner with the university, charged with administering day-to-day club operations. Starting a new club is a process that requires the participation of the new club, ASI Club Services, and the Office of the Dean of Students, as outlined below.
Starting a New Independent Student Organization (ISO)
The university, through the Office of the Dean of Students, officially recognizes ISOs. ASI is a partner with the university, charged with administering the rostering and E-Plan process for ISOs. Starting a new ISO is a process that requires the participation of the new ISO, ASI Club Services, and the Office of the Dean of Students.
To be considered for recognition as an ISO, your organization must meet the following criteria:
- Maintain official affiliation with a national organization, or Incorporation as a non-profit
- Follow a national organization's constitution
- Follow a national organization's bylaws (customizing bylaws to the local organization is acceptable per authorization from the national organization)
- Members must pay quarterly or annual dues that partially go to their national organization.
- The national organization provides insurance for its affiliated chapters.
If you believe your organization meets the above ISO criteria, the next step in the process of starting a new ISO is to schedule a meeting with the Office of the Dean of Students. At this meeting, it will be determined if in fact the ISO criteria have been met by your organization.
If your student organization is interested in becoming a recognized Cal Poly ISO, please review the ISO criteria below:
- 1 Enter into a Recognition Agreement with the university
- 2 Provide a certificate of insurance from your organizations national governing body
- 3 Complete online training
- 4 Submit a Roster to ASI Club Services
ISOs are required to submit a Roster, contract, proof of insurance, and proof of an off-campus bank account every year.
For additional step-by-step instructions on what is involved in starting a new ISO, please review the Cal Poly RSO Handbook.
The University, through The Dean of Students Office, officially recognizes Cal Poly clubs based on university standards and requirements, which include a current Charter. In order to remain active (e.g. access club funds, receive ASI Club Funding, submit E-Plans), all presidents, treasurers and advisors must complete the online training annually, and every club must renew its charter each year.
If you have difficulty completing the training process, please contact ASI Club Services for available training options.
Please use a web browser on your mobile device or a desktop/laptop computer to do the training.
2017-18 Recognized Student Organization Online Training
Charters for 2016-17 will expire on October 13, 2017 at which time Cal Poly Recognized Student Organizations (RSO's) will no longer be able to operate until the chartering process for 2017-18 has been completed. Presidents, treasurers and advisors can complete the online training process now and remain active until October 12, 2018.
Note: Due to recent policy updates made by the University, a truncated Returning Advisor Training is not available for 2017-18. All advisors, new and returning, must complete the full Advisor Training.
2017-18 Independent Student Organization Online Training:
Applications for ASI Club Funding for the 2016-17 Academic Year are no longer being accepted.
ASI Club Services had the privilege of allocating over $130,000 in ASI Club Funding. We are also thrilled to announce that we received a record-breaking number of Club Funding applications and were able to provide more than 75% of Cal Poly clubs with ASI Club Funding.
ASI Club Funding applications for the 2017-18 academic year will be available on the ASI website beginning July 1, 2017.
As a club officer, it is important to have the necessary tools to be successful in your position. Here you will find a few important resources to assist you in the process.
Student Organization Handbooks
The Cal Poly Club Handbook and ISO Handbook provide key information to help your student organization succeed. These handbooks are designed to assist your student organization with understanding University policies, identifying resources available through ASI Club Services and obtaining information that will help make your activities function efficiently.
Please note that all student organization activities must comply with Campus Administrative Policies.
A reference copy of the Cal Poly Club Handbook is available at the ASI Club Services Self Service Station (located outside of the Epicenter).
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