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ASI Elections

Create a better Cal Poly for current and future generations of students by getting involved in ASI Student Government!

ASI annual elections are held in spring quarter for ASI president and the ASI Board of Directors. Filing for candidacy is now open until Feb. 22, at 4 p.m.

FILE NOW
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ASI Elections Overview

ASI Student Government is comprised of elected and appointed student leaders that act as the collective voice of the student body and play an integral role in the operations of Associated Students, Inc. (ASI).

Students interested in playing an active role in ASI Student Government are encouraged to file to be a candidate for ASI president or the ASI Board of Directors. Candidate filing forms and documents can be found online on the ASI elections website. Click file now to access the Candidate Packet and complete all mandatory forms. Filing for candidacy is a two-step process, please reference the “How to File” instructions available within the online Candidate Packet. All required ASI elections forms must be submitted by 4 p.m. on Feb. 22.

FILE NOW
This button will take you to the online application but require cal poly portal login

A message from the ASI Recruitment & Elections Chair, Maggie Cheung

Maggie Cheung

Dear Cal Poly Students,
My name is Maggie Cheung, and as chair of the ASI Recruitment and Elections Committee, I am so excited that you are interested in joining ASI Student Government! As the collective voice of the campus community and an integral part of Associated Students, Inc. (ASI), this body is committed to developing student leaders and strives to create positive contributions both on and off campus.

Each and every student is unique and has different ideas and opinions to share. If elected, this leadership role will give you the opportunity to represent your constituents and create a better Cal Poly. In what ways will you "Be the voice" of Cal Poly students?

As a Student Government member, you will have the responsibility of respecting, advocating, and finding solutions for the concerns of Cal Poly students while upholding ASI's vision of connecting students to their ultimate college experience. If elected to this position, you will grow in a leadership role that will positively impact the students you serve. This organization allows you the freedom of creativity and provides you with the tools to accomplish your goals and support your constituents.

The 2019–20 candidate packet provides important information and the requirements you will need to complete before becoming an eligible candidate in the ASI election. It is vital that you read through the packet to obtain necessary forms and meeting information. The ASI Election Code is the governing document for ASI Elections and can be found on the ASI website.

If elected to the ASI Board of Directors or as ASI president, a mandatory Student Government training will take place in August 2019. More information will be provided at the Board of Directors mandatory candidate meeting on Feb. 28 and the ASI president mandatory candidate meeting on March 1st.

Please reach out to me if you have any questions, concerns, requests, or would like more information. Thank you for your interest in Student Government.

Sincerely,
Maggie Cheung
Chair - ASI Recruitment and Elections Committee
ASI Student Government
Phone: 805-756-1291 | Fax: 805-756-6166
Email Recruitment & Elections Chair


Blanca Martinez-Navarro
Assistant Dean of Students
Dean of Students Representative
Phone: 805-756-2472
Email Blanca

2019–20 ASI Elections

Important Dates

ASI Elections: Candidate Filing
Monday, February 4, 2019
8:00 AM - 4:00 PM
University Union 2nd Floor

ASI Elections: Candidate Information Booth
Thursday, February 7, 2019
11:00 AM - 12:00 PM
Dexter Lawn

ASI Elections: Candidate Information Session
Wednesday, February 13, 2019
6:00 PM - 7:00 PM
Training Room

ASI Elections: Candidate Information Booth
Tuesday, February 19, 2019
11:00 AM - 12:00 PM
University Union Plaza - Entire Plaza

ASI Elections: Candidate Information Session
Thursday, February 21, 2019
11:00 AM - 12:00 PM
San Luis Lounge

ASI Elections: Candidate Filing Closes
Friday, February 22, 2019
3:59 PM - 4:00 PM
Online

ASI Elections: Mandatory Candidate Meeting:Board Of Directors
Thursday, February 28, 2019
11:00 AM - 12:00 PM
Conference Room 220

ASI Elections: Mandatory Candidate Meeting:President
Friday, March 1, 2019
11:00 AM - 12:00 PM
Conference Room 216

ASI Elections: Candidate Media Day
Wednesday, April 10, 2019
6:00 PM - 8:00 PM
Conference Room 220

ASI Elections: Presidential Debate
Thursday, April 18, 2019
11:00 AM - 12:00 PM
University Union Plaza - Stage

ASI Elections: Candidate Meet & Greet
Tuesday, April 23, 2019
11:00 AM - 12:00 PM
University Union Plaza - Stage

ASI Elections: Election Day
Wednesday, April 24, 2019 9:00 AM Through
Thursday, April 25, 2019 9:00 AM
Online

ASI Elections: Election Announcement
Thursday, April 25, 2019
11:00 AM - 12:00 PM
University Union Plaza - Stage


ASI Board of Directors Composition 2019–20

The 2019–20 ASI Board of Directors shall be comprised of a chair elected by the Board of Directors and representatives from each of the academic colleges. Each academic college shall be entitled to a minimum of two directors, with the total number of directors on the board not exceeding 24. The remaining 12 vacancies on the board shall be proportionally distributed based upon each academic college’s population during the fifth week of winter quarter. The maximum number of directors from any academic college shall not exceed six.

Resources

Descriptions

ASI President: The ASI president is the only elected-at-large student leader on the ASI Officer Team. The goals of the ASI president are achieved and implemented with the assistance of the appointed Executive Cabinet and chief of staff. The president shall represent the general student body and act as the official representative and host of ASI to university administration and the general public.

ASI Board of Directors: The ASI Board of Directors serves as the legislative body of ASI and the official representative voice of Cal Poly students. Members of the Board of Directors are elected from each college and are representatives of a 501 (c3) non-profit corporation.

How to File

Congratulations on taking the first step toward joining ASI Student Government! We are excited to support you throughout the ASI elections process.

Please follow the instructions below to ensure your Candidate Packet is submitted accurately and on time.

Note: Late packets will not be accepted. Candidate filing closes Feb. 22 at 4 p.m. Filing forms received after this date and time, or incomplete forms, will not be accepted.

  1. ASI president and ASI Board of Directors Candidate Packets can be found on the 2019–20 ASI Elections dashboard or the File Now button above.
  2. Click on the file now button to start the filing process.
  3. Select the position you are filing for: ASI president or ASI Board of Directors.
  4. Once the position is selected, complete FORM A by filling out each field entirely and press save. Once the form is saved, you will be redirected back to the candidate dashboard. Form A is the Candidate Filing Form and includes information necessary to facilitate the election process.
  5. To start FORM B, press the edit button and complete the Candidate Statement of Honesty, Time Commitment, and Campaign Integrity Form and press save. You will be redirected back to the candidate dashboard. FORM B is the Candidate Statement of Honesty, Time Commitment, and Campaign Integrity.
  6. To start FORM F, press the edit button and complete the Candidate Statement and press save. You will be redirected back to the candidate dashboard. FORM F, the Board of Directors Candidate Statement, allows candidates to describe in 150 words or less why they are the best candidate for the position. All statements longer than 150 words will be truncated to meet the 150-word limit.
  7. Press submit all to file FORM A, FORM B, and FORM F. Note: once the forms are filed no additional changes can be made.
  8. You will receive an email confirming FORM A, FORM B, and FORM F have been submitted. Please note: your candidate packet has not been completed until all PDFs are e-mailed to ASI Elections, email ASI Elections.
  9. FORM C (required for presidential and Board of Directors candidates) and FORM D (required forpresidential candidates only) are PDFs and must be downloaded, filled out, and submitted to ASI Elections, email ASI Elections or to the ASI Student Government office. If a candidate does not have access to a printer, they can visit the ASI Student Government office (University Union Room 202) to pick up the forms.
    1. FORM C is the Campaign Team Declaration and Statement of Integrity. All members of the campaign team MUST sign the form before working on the campaign. The completed PDF or a form picture must be submitted to ASI Elections, email ASI Elections. Please note: campaign workers can be added at any time and are required to sign the form and submit it to ASI Student Government.
    2. FORM D (PDF): FORM D is the ASI Presidential Petition. All presidential candidates are required to collect signatures from no less than one percent of students enrolled in winter 2019. The completed PDF or a picture of the completed form must be submitted to ASI Elections, email ASI Elections.
  10. After printing FORM C and FORM D, collect signatures and either send forms to ASI Elections, email ASI Elections or bring them to the ASI Student Government office (UU Room 202).
  11. Scanning services are available for FORM C, Campaign Team Declaration, and FORM D, Presidential Petitions, in the ASI Student Government office (UU Room 202) between 9 a.m. and 4 p.m., Monday through Friday. Simply bring in your completed forms to the ASI Student Government office to be scanned.
  12. Your Candidate Packet will be completed once online and PDF FORM C and FORM D are submitted.
  13. FORM E, Candidate Close-out Statement, is required for all presidential candidates and optional for Board of Directors candidates. The completed form must be submitted by April 23, 2019 at 4 p.m.
  14. Within 48 hours after submitting online and PDF forms, an email will be sent confirming your Candidate Packet completion and detailing your next steps as a pre-candidate.
  15. The Dean of Students office determines eligibility of all candidates. Necessary grade and disciplinary requirements will be verified before a name is added to the ballot (see qualifications for office).
  16. All candidates are required to attend the mandatory candidate meeting to participate in ASI elections. The ASI Board of Director candidate meeting is on Thursday, Feb. 28 from 11 a.m. to 12:30 p.m. in UU Room 220 and the ASI presidential candidate meeting is on Friday, March 1 from 11 a.m. to 12:30 p.m. in UU Room 216. The meetings are crucial to understanding campaign rules and guidelines.

If you have questions regarding the filing process for ASI president or the ASI Board of Directors, you may contact the ASI Student Government office at 805-756-1291 or email ASI Elections.

Documents

All candidate filing forms (both online and PDF) must be submitted by 4 p.m. on Friday, Feb. 22. Late forms or incomplete packets will not be accepted. A confirmation email will be sent to the applicant within 48 business hours as a notification that filing documents are complete and they are a pre-candidate in the 2019–20 ASI elections.

ASI Board of Director (BOD) Candidate Important Documents

Important Documents: The important documents outline the position requirements and campaigning regulations. Candidates are expected to read all documents prior to the mandatory candidate meeting on Feb. 28.

ASI BOD Responsibility Guide (PDF)

This document shares the duties and responsibilities of a board member representing the Cal Poly student body. These responsibilities are derived from the ASI Bylaws.

ASI BOD Candidate Withdrawal Form (PDF)

In the event that a candidate wishes to withdraw from candidacy, they must notify the ASI chair of the Recruitment & Elections Committee by completing this form.

Election Code (PDF)

The ASI Election Code is the governing document for ASI elections. This document outlines all policies and parameters all candidates must follow.

Qualifications for Office (PDF)

The Qualifications for Office document outlines the attendance, unit, academic and disciplinary requirements and mandates for all ASI Student Government positions; including the ASI Officers and Leadership Team.

Overview of ASI Officer Roles and Board of Directors Attendance Obligations (PDF)

This document outlines the attendance requirements for ASI Officers and Board members.


ASI Presidential Candidates Important Documents

Important Documents: The important documents outline the position requirements and campaigning regulations. Candidates are expected to read all documents prior to the Mandatory Candidate Meeting on March 1.

ASI President Responsibility Guide (PDF)

This document shows the duties and responsibilities as a ASI Board member to the Cal Poly student body. These responsibilities are derived from the ASI Bylaws.

ASI President Candidate Withdrawal Form (PDF)

In the event that a candidate wishes to withdraw from candidacy, they must notify the ASI chair of the Recruitment & Elections Committee by completing this form.

Election Code (PDF)

The ASI Election Code is the governing document for ASI elections. This document outlines all policies and parameters all candidates must follow.

Qualifications for Office (PDF)

The Qualifications for Office document outlines the attendance, unit, academic and disciplinary requirements and mandates for all ASI Student Government positions; including the ASI Officers and Leadership Team.

Overview of ASI Officer Roles (PDF)

This document outlines the attendance requirements for ASI Officers.

FAQs

Frequently asked questions on the ASI recruitment and elections process.

If you have questions regarding the filing process for ASI president or the ASI Board of Directors, you may contact the ASI Student Government office at 805-756-1291 or Email ASI Elections.

If you would like to speak to someone in person, please stop by the Student Government office in UU Room 202 between 9 a.m. and 4 p.m., Monday through Friday.

The ASI Election Code governs all ASI elections including the annual spring election and special elections. The ASI Election Code’s policies and procedures promote the educational mission of the university, prevent violations of reasonable campus rules, avoid interference with the opportunity of other students to obtain an education, and minimize distractions from the university’s larger education mission.
ASI Board of Directors: Board members are required to attend weekly board workshops and biweekly board meetings. Other meetings include standing committees, university committee meetings, trainings, and special events. The weekly time requirement for a board member is in excess of eight to ten hours per week.

ASI President To represent the student body to their fullest potential, it is essential for the ASI president to be present and active in the corporation. All commitments considered, the time required for the position of ASI president is in excess of 40 hours per week throughout the entire year. Please review the President Responsibility Guide for details on expectations and responsibilities.
The ASI president is the only elected-at-large student leader on the ASI Officer Team. The goals of the ASI president are achieved and implemented with the assistance of the appointed ASI Executive Cabinet and chief of staff. The president shall represent the general student body and act as the official representative and host of ASI to university administration and the general public.
The ASI Board of Directors serves as the legislative body of ASI and official representative voice of Cal Poly students. Members of the Board of Directors are elected representatives of a 501 (c3) non-profit corporation. The board meets biweekly to establish policies and parameters for the affairs, properties, personnel, and operations of ASI, in addition to representing students at a campus, city, state, and federal level.
The University Union Advisory Board (UUAB) advises the university president and ASI executive director on policies, programs, and improvements related to ASI-managed facilities including the Julian A. McPhee University Union, Cal Poly Recreation Center, Cal Poly Sports Complex, and Doerr Family Field. Members engage in program assessment, budgeting and facility planning. Recruitment begins April 2019.

The ASI Executive Cabinet is comprised of members appointed by the ASI president and chief of staff who work with executive staff volunteers, Cal Poly students, ASI staff, and community members to carry out the president’s goals. Recruitment begins April 2019.
A candidate statement is your opportunity to share a brief history about yourself and why you are the best candidate for the position with Cal Poly students. Candidate statements will be published on the official ballot and the ASI website. Candidate statements must be submitted in paragraph form and cannot exceed 150 words. Statements exceeding 150 words will be truncated to meet the maximum word requirement. Statements will be published as received, therefore grammatical or spelling errors will not be corrected.
Pre-Candidate: A pre-candidate is a student member who takes action (whether written or oral) to seek election before or by the filing deadline as an officer or board member before the Dean of Students office determines eligibility.

Candidate: A candidate is a student member who has filed a Candidate Packet under the ASI Election Code. The Dean of Students office shall decide the eligibility of any candidate for an ASI office before putting his or her name on the ballot. For write-in candidates, eligibility shall be determined before the election results are announced.
To withdraw from candidacy, candidates MUST fill out a withdrawal form and submit it to the ASI Recruitment and Elections chair. The withdrawal form is found in the important document section of the ASI elections website. If a candidate withdraws, any votes cast for the candidate will be void.

Instant Run-off Voting

Instant Run-off Voting will be used in the ASI Election for Presidential Candidates only.

instant run-off voting explained

How instant run-off voting works:

Ballots assigned to eliminated candidates are recounted and distributed to one of the remaining candidates based on the next preference on each ballot. This process continues until one candidate wins by obtaining the majority of votes.

Example:

If there are four candidates (A, B, C, D) for ASI president and 9,500 Cal Poly students vote in the election, one of the candidates would need to receive 51% (4,751) of the total votes to be elected.

Initial Voting:
A: 3,786
B: 2,412
C: 2,111
D: 1,191

Since candidate D received the fewest number of votes, they would be eliminated. Their votes are redistributed to the next preference on voters ballot.

Step 2:
A: 4,197
B: 2,579
C: 2,724

Since candidate B received the fewest number of votes, they would be eliminated. Their votes are redistributed to the next preference on voters ballot.

Step 3:
A: 5,412
B: 4,088

Since candidate C received the fewest number of votes, they would be eliminated. Their votes are redistributed to candidate A.

Step 4:
Candidate A received the majority of votes and is elected as ASI President.

Qualifications

ASI Student Government positions include the ASI president, ASI chief of staff, ASI Executive Cabinet, ASI Board of Directors, chair of the board, vice chair of the board, University Union Advisory Board (UUAB), chair of the UUAB, and vice chair of the UUAB.

  1. 1 Must be regularly admitted and enrolled as a matriculating student at Cal Poly earning a minimum of 9 undergraduate units per quarter or 4 graduate units per quarter while holding office.
    1. a The ASI president must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    2. b The chair of the board must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    3. c The chair of the UUAB must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    4. d The chief of staff must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    5. e The vice chair of the board must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    6. f The vice chair of the UUAB must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
  2. 2 Undergraduate students are allowed to earn a maximum of 225 quarter units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 75 quarter units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than this number of units will no longer be eligible for major Student Government office
  3. 3 A minimum 2.0 cumulative Cal Poly GPA and a minimum 2.3 quarterly GPA at the time of filing for office (based on winter quarter GPA), which reflects a current academic status that is above average.
  4. 4 Maintain a minimum of a 2.0 quarterly GPA during office as required by the CSU trustee.
  5. 5 Must be available during term of office. The ordinary term of office for corporate officers shall be one year, commencing on the day after the close of spring quarter and ending on the last day of the following spring quarter.
    1. a ASI president:
      1. i The ASI president is required to be on campus during their full term. If enrolled in summer classes at Cal Poly, the summer scholarship award shall be for the full cost of education for the summer term, including both living expenses and academic components. If not enrolled in summer classes at Cal Poly, the scholarship award shall be limited to the amount of the living expense component of the cost of education for the summer term.
    2. b Chair of the board and chair of the UUAB:
      1. i If residing in San Luis Obispo during the summer for at least nine weeks, the scholarship amount awarded shall be the living expense component of the cost of education for the summer term. If not residing in San Luis Obispo during the summer or for at least nine weeks, there will be no scholarship awarded for summer quarter. Must not be on academic, disciplinary, or administrative probation.

Contact Information

Maggie Cheung

Chair, ASI Recruitment and Elections Committee
805-756-1291
Email Recruitment & Elections Chair

Sarah Downing

Vice Chair, ASI Board of Directors
805-756-5814
Email Vice Chair of Board

ASI Student Government Office

805-756-1291
Email ASI Student Government

Blanca Martinez-Navarro

Dean of Students Representative
805-756-2472
Email Blanca