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ASI Elections

ASI Student Government strives to give Cal Poly students the opportunity to be leaders, grow professionally, and represent the voice of their fellow Mustangs. As the collective voice of the students, leaders advocate for change, support, and resources to create positive contributions both on and off campus. By getting involved in Student Government, you have the opportunity to effect change and create a better Cal Poly for current and future generations of students.

ASI Student Government is comprised of elected and appointed student leaders that act as the collective voice of the student body and play an integral role in the operations of Associated Students, Inc. (ASI).

Students interested in playing an active role in Student Government are encouraged to file to be a candidate for ASI president or the ASI Board of Directors. Candidate filing for the 2018–19 academic year runs from Feb. 5–23. Candidates must file the required ASI elections paperwork and submit it to ASI Elections e-mail by 4 p.m. on Feb. 23. ASI elections are held annually in spring quarter.

A message from the ASI Recruitment & Elections Chair, Denae Dupray

Denae Dupray

Dear Cal Poly Students,
My name is Denae Dupray, and as chair of the ASI Recruitment and Elections Committee, I am so excited you are interested in joining ASI Student Government! As the collective voice of the campus community and an integral part of Associated Students, Inc. (ASI), this body is committed to developing student leaders and strives to create positive contributions both on and off campus.

Each and every student is unique and has different ideas and opinions to share. Our campus is full of color, and these colors form a tapestry that consists of each of our individual personalities, backgrounds, majors, clubs, and goals. If elected, this leadership role will give you the opportunity to paint our campus and create a better Cal Poly. In what ways will you "Color Your Campus?"

As a Student Government member, you will have the responsibility of respecting, advocating, and finding solutions for the concerns of Cal Poly students while upholding ASI's vision of connecting students to their ultimate college experience. If elected to this position, you will grow in a leadership role that will positively impact the students you serve. This organization allows you the freedom of creativity and the tools for you to accomplish your goals and support your constituents.

The 2018–19 candidate packet is located at the bottom of this webpage. This packet provides important information and includes the necessary requirements to become an eligible candidate in the 2018-19 ASI Election. It is vital that you read through the packet to obtain necessary forms and meeting information. The ASI Election Code is the governing document for ASI Elections and can be found on the ASI website.

Please reach out to me if you have any questions, concerns, requests, or would like more information. Thank you for your interest in Student Government.

If you find yourself asking, why ASI? I say, why not you!

Sincerely,
Denae Dupray
Chair - ASI Recruitment and Elections Committee
Email Recruitment & Elections Chair
805-756-1291


Important Dates

ASI Elections: Board of Directors Open House & Meeting
Wednesday, February 21, 2018
4:30 PM - 7:00 PM
Conference Room 220

ASI Elections: Information Session
Thursday, February 22, 2018
11:00 AM - 12:00 PM
Conference Room 212A

ASI Elections: Candidate Filing Closes
Friday, February 23, 2018
8:00 AM - 4:00 PM
Online

ASI Elections: Mandatory Candidate Meeting:Board Of Directors
Thursday, March 1, 2018
11:00 AM - 12:30 PM
Conference Room 220

ASI Elections: Mandatory Candidate Meeting:President
Friday, March 2, 2018
11:00 AM - 12:30 PM
Conference Room 216

ASI Elections: Candidate Media Day
Wednesday, April 11, 2018
6:00 PM - 8:00 PM
Conference Room 220

ASI Elections: Presidential Candidate Debate
Thursday, April 19, 2018
11:00 AM - 12:00 PM
University Union Plaza - Stage

ASI Elections: Candidate Close-Out Statement Due
Tuesday, April 24, 2018
9:00 AM - 9:01 AM
University Union

ASI Elections: Candidate Meet & Greet
Tuesday, April 24, 2018
11:00 AM - 12:00 PM
University Union Plaza - Stage

ASI Elections: Election Day
Wednesday, April 25, 2018 9:00 AM Through
Thursday, April 26, 2018 9:00 AM

ASI Elections: Election Announcement
Thursday, April 26, 2018
12:00 PM - 12:30 PM
University Union Plaza - Stage

Resources

How-To File

All ASI presidential and Board of Directors candidates must complete an ASI Candidate Packet prior to the submission deadline. Candidate filing opens Feb. 5 at 8 a.m. and closes Feb. 23 at 4 p.m. Packets received after this date and time will not be accepted. The steps to file for candidacy are as follows:

Steps to file for candidacy

  1. 1 Candidate Packet PDFs must be downloaded to a computer prior to completing the forms. Save completed forms to a computer and submit them to ASI Elections e-mail.
  2. 2 Complete the position specific (ASI Presidential or ASI Board of Directors) Candidate Packet. Please type or clearly print for handwritten forms.
    1. a ASI Presidential Candidate Packet Forms include: Candidate Filing Form (Form A), Candidate Statement of Honesty, Time Commitment, and Campaign Integrity (Form B), Campaign Team Declaration and Statement of Integrity (Form C), ASI Presidential Petition (Form D), Campaign Close-out Statement (Form E).
    2. b ASI Board of Directors Candidate Packet forms include: Candidate Filing Form (Form A), Candidate Statement of Honesty, Time Commitment, and Campaign Integrity (Form B), Campaign Team Declaration and Statement of Integrity (Form C), Campaign Close-out Statement (Form E).
  3. 3 Completed Candidate Packets must be submitted via Cal Poly e-mail to ASI Elections e-mail before 4 p.m. on Friday, February 23. Late Packets will not be accepted.
  4. 4 Scanning services are available for Campaign Team Declaration and Presidential Petitions in the ASI Student Government Office (Room 202) between 9 a.m. and 4 p.m. Monday through Friday. Completed forms can be scanned and emailed to you. You may also send an image of the completed forms to ASI Elections e-mail
  5. 5 Upon submitting your completed Candidate Packets, you will receive a confirmation email within 24–48 hours after the packet was received.
  6. 6 The Dean of Students office shall determine eligibility of all candidates by verifying necessary grade and disciplinary requirements to hold a position in ASI Student Government before a name will be added to the ballot by the first week of spring quarter. (See qualifications for office)
  7. 7 All candidates are required to attend the mandatory candidate meeting to participate in ASI elections. The Board of Director candidate meeting is on Thursday, March 1 from 11 a.m.–12:30 p.m. in UU 220 and the ASI presidential candidate meeting is on Friday, March 2 from 11 a.m. – 12:30 p.m. in UU 219. Meetings are critical to understanding campaign rules and guidelines.

Candidate Filing Documents

Candidate Packets and Documents

Please submit all Candidate Packets to ASI Elections e-mail by 4 p.m. on Friday, Feb. 23. Late packets will not be accepted. All Candidate Packets must be submitted using a Cal Poly email address. A confirmation email will be sent to you within 24–48 hours of the packet being received.

ASI Board of Directors Candidates

ASI BOD Candidate Packet

In this packet, you will find information on meetings, requirements, and the necessary forms to become an eligible candidate. The campaign close-out statement is to be used for general tax purposes of the candidate and is optional.

ASI Presidential Candidates

ASI Presidential Candidate Packet

In this packet, you will find information on meetings, requirements, and the necessary forms to become an eligible ASI presidential candidate.

Additional Documents

ASI BOD Responsibility Guide

This document shows the duties and responsibilities expected from all board members as a representative of the Cal Poly student body.

These responsibilities are derived from the ASI Bylaws.

ASI BOD Candidate Withdrawal Form

Form F: In the event that a candidate wishes to withdraw from candidacy, they must notify the Chair of the Recruitment & Elections Committee by completing this form.

ASI BOD Close-Out Statement

This document is acknowledgement that all campaign policies and procedures were followed.

ASI President Responsibility Guide

This document shows the duties and responsibilities expected from the ASI president as a representative of the Cal Poly student body.

These responsibilities are derived from the ASI Bylaws.

ASI Presidential Candidate Withdrawal Form

Form F: In the event that a candidate wishes to withdraw from candidacy, they must notify the ASI chair of the Recruitment & Elections Committee by completing this form.

ASI Presidential Close-Out Statement

This document is required and is acknowledgement that all campaign policies and procedures were followed. The document is due by Tuesday, April 24 at 9 a.m.

This campaign close-out statement is to be used for general tax purposes of the candidate and is required.

Election Code

The ASI Election Code is the governing document for ASI elections. This document outlines all policies and parameters all candidates must follow.

Election Timeline

This document outlines important meetings, events, and requirements for Candidates.

Qualifications for Office

This document is the policy of the California State University (CSU) that student office holders and system-wide committee appointments have an obligation to demonstrate academic involvement, achievement, and progress.

Additional documents are available at Student Government Forms and Policies.

Qualifications

ASI Student Government positions include the ASI president, ASI chief of staff, ASI Executive Cabinet, ASI Board of Directors, chair of the board, vice chair of the board, University Union Advisory Board (UUAB), chair of the UUAB, and vice chair of the UUAB.

  1. 1 Must be regularly admitted and enrolled as a matriculating student at Cal Poly earning a minimum of 9 undergraduate units per quarter or 4 graduate units per quarter while holding office.
    1. a The ASI president must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    2. b The ASI chair of the board must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    3. c The chair of the UUAB must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    4. d ASI chief of staff must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    5. e The ASI vice chair of the board must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
    6. f The vice chair of the UUAB must maintain 12 undergraduate units per quarter or 8 graduate units per quarter while holding office in order to receive the scholarship.
  2. 2 Undergraduate students are allowed to earn a maximum of 225 quarter units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 75 quarter units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than this number of units will no longer be eligible for major Student Government office.
  3. 3 A minimum 2.0 cumulative Cal Poly GPA and a minimum 2.3 quarterly GPA at the time of filing for office (based on winter quarter GPA), which reflects a current academic status that is above average.
  4. 4 Maintain a minimum of a 2.0 quarterly GPA during office, as required by the CSU Trustee.
  5. 5 Must be available during term of office. The ordinary term of office for corporate officers shall be one year, commencing on the day after the close of spring quarter and ending on the last day of the following spring quarter.
    1. a The ASI president is required to be on campus during their full term.
      1. i If enrolled in summer classes at Cal Poly, the summer scholarship award shall be for the full cost of education for the summer term, including both the living expense and academic components. If not enrolled in summer classes at Cal Poly, the scholarship award shall be limited to the amount of the living expense component of the cost of education for the summer term.
    2. b The Chair of the Board of Directors and Chair of the University Union Advisory Board:
      1. i If residing in San Luis Obispo during the summer for at least nine weeks, the scholarship amount awarded shall be the living expense component of the cost of education for the summer term. If not residing in San Luis Obispo during the summer or for at least nine weeks, there will be no scholarship awarded for summer quarter. Must not be on academic, disciplinary, or administrative probation.

FAQs

For questions regarding the filing process for ASI president or the ASI Board of Directors, contact the ASI Student Government office at 805-756-1291 or ASI Elections e-mail.

If you would like to speak to someone in person, please visit the ASI Student Government Office in the University Union (Building 65 Room 202) between 9 a.m. and 4 p.m. Monday through Friday.

The ASI Election Code governs all ASI elections including the annual spring election and special elections. The ASI Election Code’s policies and procedures promote the educational mission of the University, prevent violations of reasonable campus rules, avoid interference with the opportunity of other students to obtain an education, and minimize distractions from the University’s larger educational mission.
Candidate Packets must be submitted to ASI Elections e-mail . Please submit completed and legible forms via Cal Poly email address only.
To withdraw from candidacy, candidates MUST fill out a withdrawal form and turn in to the ASI Recruitment and Elections Committee. The withdrawal form is found in the important document section of the ASI elections website. If a candidate withdraws, any votes cast for the candidate will be void.
ASI Board of Directors: Board members are required to attend weekly board workshops and bi-weekly board meetings. Other meetings include standing committees, University-wide committee meetings, trainings, and special events. The weekly time requirement for a board member is in excess of eight to ten hours per week.

ASI President: To represent the student body to their fullest potential, it is essential for the ASI president to be present and active in the corporation. All commitments considered, the time required for the position of ASI president is in excess of 40 hours per week throughout the entire year. Please review the President Responsibility Guide for details on expectations and responsibilities.
The ASI president is the only elected-at-large student leader on the ASI officer team. The goals of the ASI president are achieved and implemented with the assistance of the appointed Executive Cabinet and chief of staff. The president shall represent the general student body and act as the official representative and host of ASI to University administration and the general public.
The ASI Board of Directors serves as the legislative body of ASI and official representative voice of Cal Poly students. Members of the Board of Directors are elected representatives of a 501 (c3) non-profit corporation. The board meets bi-weekly to establish policies and parameters for the affairs, properties, personnel, and operations of ASI, in addition to representing students at a campus, city, state, and federal level.
There are two branches of Student Government that offer appointed positions:

The University Union Advisory Board (UUAB) advises the University president and ASI executive director on policies, programs, and improvements related to ASI-managed facilities including the Julian A. McPhee University Union, Cal Poly Recreation Center, and the Cal Poly Sports Complex. Members engage in program assessment, budgeting and facility planning. Recruitment begins April 2018.

The ASI Executive Cabinet is comprised of members appointed by the ASI president and chief of staff who work with executive staff volunteers, Cal Poly students, ASI staff, and community members to carry out the president's goals. Recruitment begins April 2018.
A candidate statement provides an opportunity to share a brief history about each candidate and showcase why they believe they are the best candidate for the position. Candidate statements will be published on the official ballot and the ASI website. Candidate statements must be submitted in paragraph form and cannot exceed 150 words. Statements exceeding 150 words will be truncated to meet the maximum word requirement. Statements will be published as received, therefore grammatical or spelling errors will not be corrected.
Pre-Candidate: A pre-candidate is a student member who takes action (whether written or oral) to seek election before or by the filing deadline as an officer or board member before the Dean of Students office determines eligibility.

Candidate: A candidate is a student member who has filed a Candidate Packet under the ASI Election Code. The Dean of Students office shall decide the eligibility of any candidate for an ASI office before putting his or her name on the ballot. For write-in candidates, eligibility shall be determined before the election results are announced.